Information Management

Today, information management entails organising, retrieving, acquiring and maintaining information.

This is a complex task that involves considerable staff resources, time, money, hardware and software. It is becoming more and more important for organisations to have a specific strategy that manages the vast amounts of information, both on paper and electronically, that they have to deal with.

Organisations are confronted with many information management problems and issues. In many ways, the growth of electronic information (rather than paper) has only increased over the last 10 years.

"79.8% spend more than 4 hours a week searching for information" International Data Corporation (IDC) 2010

Common information management problems include:

  • Large number of disparate information management systems.
  • Little integration or co-ordination between information systems.
  • Poor quality of information, including lack of consistency, duplication and out-of-date information.
  • Little recognition and support of information management by senior management.
  • Limited resources for deploying, managing or improving information systems.
  • Lack of enterprise-wide definitions for information types and values.
  • Difficulties in changing working practices and processes of staff.
  • Internal politics impacting on the ability to coordinate activities enterprise-wide.

While this can be an overwhelming list, there are practical ways of delivering solutions that work within these limitations and issues.

Benefits of an information management software platform

  • Easily captures, investigates, structures and discloses information to save time and cost and simplify complex decision making processes.
  • Certified as compliant with established governmental standards.
  • Easier adherence to the latest compliance regulations
  • Improves project collaboration
  • Leverages technical integrations to increase return on previous investments
  • Ensuring long-term archival integrity
  • Improves data security